Every file or folder has a variety of information associated with it, including its name, size, and author. You can view this information in several ways:
You can add a title to a file in the Details pane, and you can add and edit other information in the Properties dialog box.
In this exercise, you will view file information in the Details pane and add a title to a file. Then you'll display the Properties dialog box and add other information.
1. | Navigate to the MSP\SBS_WindowsVista\Chapter03 subfolder, and display the contents in Tiles view.
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2. | If the Details pane isn't open, point to Layout on the Organize menu, and then in the list, click Details Pane.
The Details pane indicates that there are 35 items in the Chapter03 folder.
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3. | In the Content pane, click the 03_Costs worksheet.
The Details pane displays the file's icon, name, type, authors, size, and date modified, with placeholders to a title and tags.
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4. | In the Details pane, click Add a title.
The Title box becomes editable.
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5. | In the Title box, type Disorganization, and then click Save.
After Windows Vista updates the file properties, the title appears in the Details pane.
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6. | In the Content pane, point to 03_Costs.
A ScreenTip displays several items of information about the file, including the title you just created. The modification date and time given reflect the date and time you added the title to the file properties.
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7. | Right-click 03_Costs, and then click Properties.
Tip
You can also display a file's properties by selecting the file and then clicking Properties on the Organize menu.
The 03_Costs Properties dialog box opens. The General tab gives overview information about the file; the Security tab gives information about who can use the file; and the Previous Versions tab lists previous versions that you can restore if you need to.
Tip
As long as a file is stored in a subfolder of your personal folder, other people cannot access it unless they know your user account credentials. However, if you work on a network with shared folders, or if you need to store a file in the Public folder so that it is accessible to other users of your computer, you might want to limit who can do what with the file. You cannot set a password for a file or folder in Windows but you can assign permissions to specific users or groups of users on the Security tab of the file's Properties dialog box. On that tab, you can click the Learn About Access Control And Permissions link to display a detailed Help topic.
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8. | In the 03_Costs Properties dialog box, click the Details tab.
This tab displays all the file's properties. If you can change a property, pointing to its right displays a box where you can enter or edit the information.
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9. | On the Details tab, point to the right of Tags, click the box that appears, and then type e. Then wait a few seconds.
A list appears, displaying tags beginning with the letter e that are assigned to files in this folder (in this case, there are two efficiency and Excel).
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10. | Select the efficiency check box to insert that tag.
Now when you search for all files associated with efficiency, this file will be part of the search results, even though that word doesn't appear in the file.
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11. | Click OK to close the dialog box.
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12. | In the Content pane, double-click the 03_Videos folder.
The folder contents appear in Details view. The Type column indicates that the one item in this folder is a Microsoft Windows Media Audio/Video file.
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13. | Right-click a blank area of the Content pane, and then click Properties.
The 03_Videos Properties dialog box opens. The General, Security, and Previous Versions tabs provide the same information as the corresponding tabs in a file's Properties dialog box. You can use the options on the Sharing tab to share this folder with colleagues on a network.
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14. | In the 03_Videos Properties dialog box, click the Customize tab.
This folder is assigned the Documents type.
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15. | Click the Use this folder type as a template arrow, and in the list, click Pictures and Videos. Then click OK.
The folder contents now appear in Large Icons view, because that view is more suited to quickly identifying pictures and videos. The toolbar now has a Slide Show button, which you can click to see a full-screen view of the files in the folder.
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